Leave management is a highly challenging task that can frustrate even the best of HR Managers. The use of outdated processes worsens the scenario and you are left with anxiety and frustration on both the employer and employee sides. The use of outdated tools and manual errors that creep in while entering the data gives room for inaccuracies. There is nothing worse than seeing inaccuracies in one’s leave balances.
This would create chaos for both the Administration and the employees and will have a negative impact on the business.
What is Leave Management?
Leave management is a set of processes that tracks the employee leave in an organization. Right from receiving the leave application, leave approval or rejection and tracking of employee leave is a task that needs a high degree of perfection. The task includes routing the application through a hierarchy of decision-makers, taking the decision and notifying it to the employee, updating the payroll and the employee attendance records, and the company’s leave policies.
This article discusses a few of the challenges faced by employers in managing employee leave.
1. Are Employees aware of the number of leave days they have left?
No. Most employees are not aware of their leave dues. This is one of the biggest challenges faced by the employer, a challenge that both the HR team and the employees are left searching for an answer. The reason is that it is pretty difficult to keep track of the number of days left when you use outdated applications. When an employee is not aware of the number of leave days he has, he will send a request to the HR team to get the answer. This prevents them to plan their activity as the answer has to come from the HR team. This takes time and in the meantime, the employee stands to lose time and money.
During this process, the HR team will be flooded with leave applications and will lose valuable time confirming the leave dues of each employee. This will reduce their time and business activities and become frustrating for both the HR team and the employees. The ideal solution in this situation is to outsource Leave Management to an efficient service provider who can handle all aspects of Payroll including Leave management.
GetifyHR is ideally placed to provide this service with its efficient cloud-based payroll application.
2. Do Inaccuracies in the Payroll create problems in managing leave?
Yes. Inaccuracies in payroll do create problems in managing leave. When we use outdated applications, the possibility of errors creeping in is high. The Payroll reflects such errors in the Leave management module. This will create more problems for both the HR team and the employees. For example, in cases where some leave are paid and some unpaid, if improper entries are made then you are sure to get inaccurate reports. You will not be able to confirm the dues correctly and this will lead to confusion and distrust between the employer and the employee.
The only solution is to opt for an outsourcing module that provides a full-fledged automation system that seamlessly integrates all the modules of Payroll, HR management, Attendance and Leave management, and Statutory Compliance. This will help you to maintain greater accuracy and make your payroll and leave records error-free.
3. Does following a proper Leave Policy assist accurate leave management?
Yes, maintaining a proper Leave Policy will help you to handle leave much more accurately. The Leave Policy of each organization has to be properly framed according to the work culture of the company. Once this is properly established, you will be able to handle the leave of employees in a perfect and non-discriminatory manner. This leave policy has to be shared with each employee so that they are fully aware of their leave dues. The moment such a system is in place, and then all the problems associated with employee leave will become simpler and error-free. This will also enable proper scheduling or re-scheduling of leave according to the needs of the employees.
4. Does an inefficient Leave Management System leave the employer and the employees frustrated?
Yes, when you depend on an inefficient Leave management system both the employer and employee are frustrated. The frustration stems from the inadequacies in the leave management system and the unintentional errors in data entry that give erroneous reports. Some companies still depend on spreadsheets and other outdated applications that prove to be inadequate to handle leave. This creates a lot of confusion when a leave request is made and what we get are a highly frustrated employee and an apologetic HR team.
This is not a happy situation to be in and the only solution is to outsource your payroll to an efficient service provider. GetifyHR with its vast experience and backing of a professional team is the ideal choice in this situation.
Conclusion
We have highlighted the importance of an efficiently working Leave Management module if you are to avoid leave related problems with your employees. Under the present scenario, the ideal choice is to outsource this task to a reputed service provider. Present-day business requires a Payroll and HR management system that can not only handle Payroll but also HR activities like Attendance and Leave management and Statutory Compliance issues.
Choosing a cloud-based application is ideal as it is not only efficient but also reduces the expenditure on special hardware. GetifyHR, with its proven experience and professionalism, offers the ideal tool to handle these tasks. The outsourcing application offered by GetifyHR can seamlessly handle Payroll, HR Management, Attendance & Leave Management, and Statutory Compliance requirements.
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